Production Clerk – NATO – OTAN – Brussel

1. SUMMARY

The Archives and Information Management (AIM) Service ensures the accessibility, availability and integrity of all official information produced by and for the North Atlantic Council (NAC) and its Committees within the framework provided by the NATO Information Management (IM) Policy and NATO Security Policy. It provides NATO-wide IM and research support on matters pertaining to the activities of the NAC and its Committees, ensures the preservation of NATO information of historical value on behalf of the NATO Nations, provides training, support and guidance to NATO Nations, partners and entities on the implementation and execution of NATO policies pertaining to information and takes the lead on requirements development for all IM-related technology projects at NATO Headquarters. In addition, AIM is responsible for processing, disseminating, storing, organising and archiving the documentation produced by the NATO Committee structure and by the Departments of the NATO HQ International Staff (IS), taking into account the requirements of NATO Security Policy, NATO IM Policy, and applicable NATO HQ procedures.

Within AIM, and under the supervision of the Production Team Leader, the incumbent performs duties related to the production, duplication, finishing and distribution of documents and printed matters. S/he will seek high-quality work and the proper execution of the tasks.

2. QUALIFICATIONS AND EXPERIENCE

ESSENTIAL

The incumbent must:

• have a good general education, preferably to higher secondary level;
• have at least 3 years’ professional experience in printing and in duplication work in general;
• have experience and in-depth knowledge of the processing of digital documents, digital printing on high-volume networked printers and finishing on this type of machine, as well as traditional finishing techniques (stitching, stapling, folding);
• have a good knowledge of modern duplication machines (e.g. high-volume photocopiers), their operation and capabilities, and have in-depth knowledge of offset printing techniques and the possibilities they offer;
• be prepared to work unsocial hours and to adapt to changing schedules;
• possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; II (“Elementary”) in the other.

DESIRABLE

The following would be considered an advantage:

• a professional qualification in the field of printing;
• knowledge of NATO document handling and relevant procedures.

3. MAIN ACCOUNTABILITIES

Planning and Execution

Ensure that the work assigned to her/him is completed within deadlines. Support the other members of the team in the printing and finishing of documents.

Project Management

Monitor processes to ensure high quality work within given deadlines. Report on any problems encountered.

Stakeholder Management

Work closely with the Production Team Leader, the Head, Printing Unit and the Head, Graphics Design Studio, as well as with other International Staff colleagues.

Information Management

Oversee the efficient flow of information within the Unit.

Expertise Development

Stay abreast of professional developments in the printing and finishing fields, and make relevant recommendations to the Production Team Leader. Attend training as appropriate and share expertise with others when possible.

Knowledge Management

Monitor various processes. Analyze and report any problems, identify potential efficiencies, make recommendations and implement approved solutions.

Perform any other related duty as assigned.

4. INTERRELATIONSHIPS

The incumbent is part of a team. S/he reports to the Production Team Leader and works within a team of five operators. S/he works closely with the Document Distribution Unit.

Direct reports: N/a

Indirect reports: n/a

5. COMPETENCIES

The incumbent will demonstrate the following competencies:

• Clarity and accuracy: checks own work;
• Customer service orientation: responds appropriately, maintains clear communication;
• Empathy: listens actively;
• Flexibility: accepts the need for flexibility;
• Initiative: reacts to short-term opportunities or problems;
• Organisational commitment: is able to fit in;
• Teamwork: co-operates.

6. CONTRACT

Contract to be offered to the successful applicant (if non-seconded):

Definite duration contract of three years’ duration; possibility of an indefinite duration contract thereafter Contract clause applicable: In accordance with the NATO Civilian Personnel Regulations, the successful candidate will receive a definite duration contract of three years, which may be followed by an indefinite duration contract. If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years. Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

7. RECRUITMENT PROCESS

Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:

Please note that at the time of the interviews, candidates will be asked to provide evidence of their education and professional experience as relevant for this vacancy.

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser.

More information about the recruitment process and conditions of employment, can be found at our website ( http://www.nato.int/cps/en/natolive/recruit-hq-e.htm )

8. ADDITIONAL INFORMATION

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.

For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website . Detailed data is available under the Salary and Benefits tab.