Administrative Assistant – Public Works – County of Grande Prairie

The Public Works department is responsible for providing municipal services, which include, but is not limited to, construction, maintenance, and repair of bridges, streets/roads, storm drains/culverts, and Public Works facilities. The department is also responsible for fleet services, waste management, and utilities.

This position provides administrative and clerical support to the Public Works managers. Additionally, the position provides reception/front counter service.

The job duties and tasks include:

• answering telephone and front counter inquiries and dealing with those inquiries that can be dealt with, taking messages and passing them on, or referring to other personnel;
• retrieving voice mail messages left after hours and forwarding to appropriate personnel;
• greeting, screening and directing visitors to appropriate staff;
• establishing and maintaining positive relations with callers and visitors to the office;
• distributing incoming mail and faxes;
• preparing out-going mail;
• notifying/alerting appropriate staff of unusual, sensitive or emergency situations;
• explaining the County’s policies and procedures;
• explaining criteria relating to the Dust Control Program and the Seniors Snowplow Removal Program and referring special needs ratepayers to the Director,
• updating the Department’s
• drafting and formatting advertisements related to Public Works operations including road bans, construction, closures,plowing;
• drafting and formatting correspondence for own signature, that of manager or other Public Works staff;
• ordering office supplies online;
• taking and distributing minutes of committee and department meetings;
• additional duties related to Road Bans, Land Acquisition, Gravel Hauls, filing, and financial

This position is Full-time 35 hours per week Monday to Friday 8:30 am – 4:30 pm.

• This posting may be used for future vacancies or to fill more than one position
• This posting may be open until a suitable candidate(s) is/are found.

Please note that once your application is complete, you will receive a confirmation email. If we require any additional information we will contact you. We thank everyone for their application, however only those selected for an interview will be contacted. Due to the volume of applications received we can only answer questions at the interview stage.