Assistant Terminal Manager – Pinnacle Renewable Energy

General Administration

• In conjunction with the Terminal Manager, communicates the daily operational requirements to the foreman, who distributes the duties to the local workforce members
• Assists with the daily dispatch and plans out daily shift requirements
• Manages the Purchase Order system for the Terminal which includes critical and non-critical items for the terminal, clearing the approval process, receiving the invoices and following up with suppliers when required. To be done in conjunction with the Westview/Pinnacle AP Clerk and Terminal Administrative Assistant
• Manages the Work Order system in conjunction with the maintenance foreman to ensure the Preventative Maintenance and Maintenance program is up to date
• Manages documentation files for, but not limited to, shipping, safety, training, all work permits (Hot, Confined Space, energy)
• Compiles data and information for the management team to utilize in the ongoing “Adaptive management Plan” in regards to environment, community and safety, as directed by management
• Produces and communicates the weekly rail recap/inventory tracking report
• Prepares and delivers the daily Rail Recap Report to key stakeholders (management, Finance, CN)
• Updates the HMI to ensure that the rail data is entered in the system
• Gathers and maintains statistical information from rail, shipping, loading and terminal operations and provides data regarding marine traffic activities to the management and finance teams during monthly scheduled meetings
• Maintains the records for the site Security Plan
• Complete and communicate the daily vessel report to support agents, surveyors or others as required
• Work on creating more efficient reporting forms that would include fillable PDF’s, Rail and YIT exporting sheets
• Support the maintenance foreman in developing a Preventative Maintenance and spare part inventory list and identify key areas for improvement
• Any and all miscellaneous duties required to support the terminal
• Position will be required to work weekends and afternoon shifts, and provide vacation relief to the Terminal Manager

Site Safety

• Acts as onsite safety officer and coordinates and conducts safety audits as mandated by the Pinnacle Health and Safety Department
• Coordinates Terminal Safety Drills
• Develops a site wide Hazard assessment for Assurance of Voluntary Compliance
• Work closely with the terminal manager to develop and manage safety checklist for variety of terminal functions (ex. fire system)
• Presents weekly safety/environmental themes (safety moment)
• Tracks hazard trends on the property and develops plans and manages the resolution of issues
• Updates industry bulletins as they come up, keeping the board up to date
• Ensures monthly safety priorities from safety meeting are addresses and followed up
• Develops and maintains JSA & Standard Operating Procedures
• Liaises with third party contractors to ensure that all contractor safety documentation is filed onsite and in good order
• Maintain staff safety documentation, ensuring it is complete and training documents are up to date
• Keeps DATS records for events including first aid records, investigations and owning safety conversations and assist the terminal manager during incident investigations
• Ensures all staff on site are 100% compliant with their DATS program
• Conducts a monthly safety tour, notates deficiencies and manages the resolution of deficiencies
• Prepare the minutes and the monthly safety reports
• Other duties and responsibilities as required

Minimum Requirements (Experience, Education, Qualifications, Skills, Abilities)

• 5 years progressive terminal operations experience, preferably in a port or marine environment
• Completed post-secondary education in Terminal Management and/or Occupational Health and Safety
• Supervisory experience in a unionized environment
• Mechanically inclined able to read and understand mechanical drawings and blueprints
• Experience supporting a Safety program in a safety sensitive environment an asset
• Strong MS Office skills (Excel, Outlook), data entry and general administration skills
• Demonstrated ability to deal effectively with others in a diverse environment
• Proven commitment to Owning Safety, both personally and through positive influence on all stakeholders
• Ability to prioritize and manage multiple projects at one time
• Effective business systems thinker and a good understanding of business process knowledge
• Excellent oral and written communication skills

Foundational Characteristics

• Works with a strong sense of urgency
• Able to work independently
• Ability to work in a unionized environment
• Does not need all information to navigate effectively
• Able to succeed in a changing environment
• Able to course correct
• Listens and is open to feedback
• Demonstrates nimbleness within a dynamic environment
• Demonstrates a hands-on attitude and an attention to detail
• Demonstrates a willingness to pitch in wherever needed