Mail Room Clerk – City of Winnipeg

Under the supervision of the Mail Room Supervisor, the Clerk A is responsible for sorting and separating inter-office and metered mail to facilitate effective distribution of mail to all City departments and to Canada Post.

As the Clerk A, you will:

• Deliver and pick up mail for departments located in the Civic Centre complex on a daily scheduled basis.

• Sort and separate inter-office and metered mail.

• Assist sorting of general mail received from Canada Post.

• Deliver printed material produced by the Internal Printing Services Area to any location within the Civic Centre “Campus” area as required.

• Meter outgoing mail by operating mail and postage metering equipment, weighing and applying the proper postage; charging the correct department code and having a good knowledge of postal standards and regulations.

• Redirect incoming time sensitive, signature security mail and confidential mail.

• Use the City Corporate Directory to redirect mail received with insufficient information.

• Assist in listing outgoing Registered Mail using an Excel spreadsheet.

• Monitor meter machine operation by filling levels of water, postage tape and ink as required.

• Deliver Water bills, using a two-wheel cart, on a daily basis.

• Performs other duties consistent with the classification, as assigned.

Your education and qualifications include:

• High school graduation or an equivalent combination of training and experience.

• Ability to record and balance daily postage records.

• Mechanical aptitude is required to operate meter mailing or similar equipment.

• Excellent customer service.

• Excellent organizational skills, including the demonstrated ability to appropriately prioritize workload and meet deadlines with minimal supervision.

• Demonstrated ability to establish and maintain positive working relationships with employees at all levels of the organization, and external contacts, in accordance with the Respectful Workplace Standard.

• Proficiency with Microsoft Office Suite applications, including Word (basic level), Excel and Outlook.

• Basic knowledge of the PeopleSoft HR application would be an asset.

• Ability to obtain thorough knowledge of Canada Post Standards and Procedures within 3 months.

Conditions of employment:

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.

• A Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense.

• Physically able to lift packages weighing from 10 to 50 pounds on a regular basis.

CORE COMPETENCIES FOR ALL EMPLOYEES OF THE CITY OF WINNIPEG:

• Citizen & Customer Focus

• Respecting Diversity

• Ethics and Values

• Integrity and Trust

• Results Oriented