Office Assistant – null

This is a temporary full-time position for six (6) months.

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

Sinai Health is fully committed to a culture of belonging and an inclusive environment that attracts and retains a diverse workforce, at all levels of the organization that reflects the communities we serve. We welcome applications from racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQ+ persons, and those from diverse backgrounds and experiences. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let us know through the Accommodation Phone Line at 416-586-4800, ext. 7050, or email HiringProcessAccommodation.msh@sinaihealth.ca.

To support us on our journey, Sinai Health is looking for an Office Assistant to support our Department of Medicine at our Mount Sinai Hospital.

The Office Assistant is an integral part of the busy, dynamic, and growing Department of Medicine at Mount Sinai Hospital. In this role, you will be expected to exercise sound judgment and independence while managing the day-to-day administrative and research activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of the department.

The Office Assistant’s responsibilities include but are not limited to:

• Order and restock clinical and office supplies
• Answer, screen and forward telephone calls to appropriate personnel in a timely manner; take, prioritize and/or relay messages to appropriate personnel.
• Coordinate meetings as requested, including booking rooms and coordinating catering
• Assist with clerical support for meetings (meeting package preparation and distribution)
• Manage incoming and outgoing mail
• Other duties as assigned
• Timesheet and payroll management of all departmental administrative staff
• Process departmental HR required forms
• Process departmental invoicing
• Reconcile all physician and departmental cost centers
• Reconcile all monthly secretarial expenses
• Reconcile all monthly office expenses
• Process departmental expense requisitions
• Assist with Annual Activity Report process

Job Requirements

• Successful completion of a college diploma in a health-related program from an accredited educational institution preferred
• Minimum of one (1) year of related experience preferably working within a clinic/ health environment preferred
• Applicants with proven equivalent recent and related training and experience may also be considered
• Educational or work experience with office administration
• Proficient in Microsoft Word, Excel, Power Point, Outlook
• Superior organization skills and ability to prioritize competing tasks
• Superior work ethic, professionalism, dependability and reliability.
• Ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
• Flexible with ability to work efficiently in a fast-paced, multitasking and dynamic environment
• Excellent oral and written communication skills are required, excellent interpersonal and professional skills, ability to work with established team and independently as required
• Demonstrated satisfactory work performance and attendance record.