Site Administrator – Morgan Construction and Environmental Ltd.

The Site Administrator will ensure the prompt and accurate entry of project data including labour, equipment, safety, and materials into a custom costing/billing database as well as swift coordination of all logistics relating to crew members.

Responsibilities:

• Accurate and efficient data entry of daily labour, equipment and 3rd Party charges into a custom costing/billing database according to pre-established deadline.
• Ensure project costs are allocated correctly to the corresponding job number and cost code.
• Administer all incoming and outgoing workers with respect to required tickets, training, transportation, travel passes and accommodations.
• Track and receive Purchase Orders in an electronic accounting software program.
• Assist Project Manager/Superintendent with crew logistics.
• Provide general administrative assistance as required including word processing, filing, transmittal generation and preparation of courier packages.
• Create and/or update existing spreadsheets, including but not limited to the tracking of site personal, equipment hours, safety stats, and New to Morgan workers/mentors, ensuring that information is accurate and updated.
• Other such administrative duties as required.

Requirements:

• High School Diploma, ideally with a certificate from a recognized Office Administration Program.
• Local to the Fort McMurray area.
• Knowledge of basic payroll, accounts payable and accounts receivable.
• 3-5 years of experience preferably in a construction, oil/gas, or heavy equipment environment.
• Intermediate to advance level of Microsoft Excel and Word is required.
• Valid Class 5 driver’s license and a reliable vehicle; clean driver’s abstract.
• Must be experienced dealing with confidential information in accordance with privacy legislation.
• Must have excellent analytical and problem solving skills along with organizational abilities.
• Detail and results oriented with the ability to multi-task and adhere to deadlines.

__
**
Typical schedule Monday to Friday, Must be willing to work hours based on site needs.

Job Type: Full-time

Education:

• Secondary School (preferred)

Experience:

• administrative assistant: 1 year (preferred)
• receptionist: 1 year (preferred)