Accounting Administrative Assistant

At BEBS Barcelona Executive Business School we are looking for a motivated Accounting Administrative Assistant eager to join our international and fast-growing team. 

Although founded in 2014, BEBS has been growing fast and by now it prides itself with students from more than 80 nationalities. The school has been founded by pioneers in the education sector, who wanted to create an educational institution which is not only academia but also a modern business hub.

The candidate will be part of the Legal and Finance Department and will work under the direct supervision of the Legal and Finance Director.  

Your Role 

Responsibilities include: 

• Support with the management and follow-up of payments from clients (students) and associated companies for internship agreements. 
• Generating documents such as invoices, receipts, payment plans, payment letters, etc. 
• Filing of official and legal company documentation. 
• Maintain updated legal documents of the company and deliver them to the staff as required. 
• Attending clients (students) who need information or have questions about payments by phone. 
• Control of the monthly cleaning record of the facilities. 
• Control of the daily registers of employees. 
• Support with the documentation to be signed for new employees and control of occupational risks.  
• Support with purchases of supplies.  
• Support the academic department with the shipments and legalization of diplomas. 
• Daily management of mailings. 
• Inventory control: keeping records of the office supplies in the indicated templates. 
• Continuous collaboration in other duties assigned by his/her superior. 

Your Skills and Experience 

As an Accounting Administrative Assistant your skills and qualifications will ideally include: 

• Degree in Business Administration or similar. 
• Database management. 
• Accurate data entry. 
• Inventory and supply management. 
• Billing and record-keeping. 
• Communication (written and verbal). 
• Organization and planning. 
• Attention to detail. 
• Teamwork. 
• Prudence. 
• Initiative. 

Really nice to have

• Previous experience in a similar position.  
• Proficiency in Microsoft 365 tools. 
• Good handling of systems such as CRM (Pipedrive) and Monday. 

Basic requirements to apply

• Fluent both in English and in Spanish. 
• Available to start working on October 15th in our offices in Barcelona. 
• Valid NIE/DNI and availability to work 6 hours per day with the opportunity to grow into a full-time position. 

What we offer

• Work with a highly dynamic, young, and international team. BEBS is more than a conventional university, we pride ourselves for our diversity and innovative approach to higher education. 
• Salary based on experience and skills. 
• Opportunity to grow and make a difference - we are twice larger this year than the last. Therefore, working at BEBS is not static but progressive. 

If all this sounds like you and you are looking forward to growing professionally with us, please apply by sending your CV to the attention of Anelis Abreu ([email protected]); we will back to you shortly.