[CEO Office] ★Supporting executives in Fast-growing startup★

Job Description ★Key Attractions★
-Flat Organizational Structure: We have an environment where everyone, including the CEO, can express opinions equally. Regular team lunches and other opportunities for interaction foster strong relationships.
-Working directly with leadership: Serve as a core organizational hub under executive management, acting as a bridge between departments to support company-wide efficiency and strategic growth.
-Comprehensive Benefits: Enjoy unlimited paid time off (subject to workload coordination), a two-week year-end holiday, and other benefits that help you maintain an excellent work-life balance.

[Introduction]
The Executive Assistant provides high-level organizational support to the executive office, ensuring efficient operations and seamless coordination across departments. This role will manage and prioritize executive tasks, assist with project coordination, and serve as a key liaison for communication between the executive team and internal stakeholders. The ideal candidate is highly organized, proactive, and able to handle multiple tasks with a focus on supporting the strategic goals of the executive office.

[Job Responsibilities]
・Project Coordination: Assist in planning, executing, and tracking progress on various projects led by the executive office, ensuring timely completion and effective resource management.
・Executive Support: Provide administrative support to executives, including scheduling, meeting preparation, and coordinating follow-up actions.
・Cross-Departmental Liaison: Facilitate communication between the executive office and other departments, helping to align organizational goals and ensure timely information sharing.
・Meeting Management: Coordinate and prepare materials for executive meetings, including agenda creation, documentation, and meeting minutes. Follow up on action items to ensure completion.
・Research and Reporting: Conduct research and prepare reports on various topics as requested by the executive team, providing insights and recommendations when appropriate.
・Document Management: Maintain and organize important executive documents and files, ensuring accessibility and confidentiality.
・Process Improvement: Identify and implement improvements to office processes to increase efficiency and support executive priorities.

Company Info [About Tabi Life]
Tabi Life is a fast-growing startup that aims to bring innovation to the hospitality industry. Our team has an innovative vision and a strong will to support each other’s success. We continue to take on challenges in a cohesive environment while facing the challenges unique to startups.

[Workplace atmosphere]
・Flexible work style: Work starts at 9:00, but you can choose between 9:30 or 10:00 if you like.
・Relaxed office: It’s a relaxed atmosphere that encourages natural conversation. Sometimes music is played.
・Fun work environment: We work hard at our jobs, but we also have fun.
・Culture that supports growth: We value an environment where we can help each other and achieve results.
・Flat relationships: It is a culture where opinions are respected regardless of experience or age. The CEO is no exception, and everyone can express their opinions on an equal footing.

Job
Requirements [What We’re Looking For]
・Communication skills in both Japanese and English
・Strong numerical skills
・Strong problem-solving skills and the ability to handle complex tasks.
・A high degree of discretion and professionalism in handling confidential information.
・Adaptable to a fast-paced, dynamic environment.
・Team-oriented, with a collaborative mindset and strong interpersonal skills.

[Required Skills and Experience]
・2+ years of experience in an administrative, coordination, or support role, preferably within an executive or corporate environment.
・Exceptional organizational skills with a strong attention to detail.
・Proactive and able to manage multiple projects with minimal supervision.
・Excellent written and verbal communication skills.
・Proficiency with Microsoft Office Suite and familiarity with project management tools is a plus.

Preferred Experience and Skills:
・Bachelor’s degree in Business Administration, Communications, or a related field.