Executive Assistant

We are seeking an experienced and highly organized Executive Assistant to provide exceptional support to our executive team. The ideal candidate will have a strong background in administrative tasks, project management using MS Project, and proficiency in the Microsoft Office Suite. This role requires a proactive individual who can manage multiple tasks efficiently, prioritise effectively, and maintain a high level of professionalism and confidentiality.

Key Responsibilities:

• Executive Support:
• Provide comprehensive administrative support to C-level executives, including calendar management, travel arrangements, and expense reporting.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Project Management:
• Utilize MS Project to assist in the planning, execution, and tracking of various projects within the organization.
• Collaborate with project teams to ensure project timelines and milestones are met.
• Office Suite Proficiency:
• Create and edit documents, presentations, and spreadsheets using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Maintain organized digital and physical filing systems.
• General Administrative Tasks:
• Answer and screen phone calls, emails, and correspondence.
• Prepare and distribute reports, memos, and other documents as needed.
• Coordinate meetings, conferences, and events, including logistics, agendas, and follow-up actions.
• Assist with onboarding new employees and providing general HR support.
• Manage office supplies and inventory.
• Communication:
• Act as a liaison between executives and team members, relaying messages, requests, and updates.
• Maintain professionalism and confidentiality when handling sensitive information.

Requirements

• Proven experience as an Executive Assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with MS Project or other project management software.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• High level of discretion and confidentiality.
• Strong attention to detail and accuracy.
• Bachelors degree preferred but not required.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Collaborative and innovative work environment.
• Chance to work on cutting-edge cloud projects.
• Supportive and inclusive company culture
• Medical insurance
• Company gadgets