Department Secretary (CBD | Immediate)

  • Prior experience in Admin
  • Prior experience in Travel Desk is a plus
  • CBD Area

Department Secretary

  • Work hours: office hours
  • Permanent role
  • Location: CBD Area

You’ll be responsible for providing full administrative support to the team, including travel arrangements and hotel arrangements.

Adecco is partnering with a MNC company in the marine construction industry and they are currently looking for a Department Secretary.

Job Description

  • To manage general correspondences (email, letters, packages, calls etc)
  • To coordinate office activities and administrative operations on tender preparation and document control in projects
  • To manage agendas / visa / travel arrangements / appointments etc for the management, engineering team, counterparts from overseas branches;
  • To manage meeting rooms (schedule, seating, media facilities etc)
  • Inventory arrangements and control for pantry, office and cleaning supplies
  • To assist with the preparation for new staff’s laptop, stationeries, access card issuance
  • Working with IT from NL on implementing, administering and maintaining the servers and storage infrastructure
  • To manage claim verification and submission of company expenses
  • To update office calendars for the management, project team
  • To perform data entry and support with Procurement and Operation Department
  • To administer purchase requisition, quotation and issuance of Purchase Orders
  • To manage offshore database for Engineering Department
  • Ad-hoc duties as assigned

Job Requirement

  • Min 3 years of experience in administration duties
  • Experienced in travel desk duties
  • Experienced working in a shared service environment, maintaining databases.
  • Able to multi-task, meticulous, committed and good team player
  • Excellent interpersonal and communication skills
  • Self-driven, meticulous, analytical, able to work under pressure

Next Steps

  • Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
  • Apply through this application or send your resume to [email protected] in MS Word Copy
  • All shortlisted candidates will be contacted.

Vivian Chin Hui Qi
Direct Line: 8891 3137
EA License No: 91C2918
Personnel Registration Number: R21103300

JN -072018-750_166942440286258

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Job vacancy Department Secretary (CBD | Immediate) and Department Secretary (CBD | Immediate) Salary.