Department Secretary (CBD | Immediate)

• Prior experience in Admin
• Prior experience in Travel Desk is a plus
• CBD Area

Department Secretary

• Work hours: office hours
• Permanent role
• Location: CBD Area

You’ll be responsible for providing full administrative support to the team, including travel arrangements and hotel arrangements.

Adecco is partnering with a MNC company in the marine construction industry and they are currently looking for a Department Secretary.

Job Description

• To manage general correspondences (email, letters, packages, calls etc)
• To coordinate office activities and administrative operations on tender preparation and document control in projects
• To manage agendas / visa / travel arrangements / appointments etc for the management, engineering team, counterparts from overseas branches;
• To manage meeting rooms (schedule, seating, media facilities etc)
• Inventory arrangements and control for pantry, office and cleaning supplies
• To assist with the preparation for new staff’s laptop, stationeries, access card issuance
• Working with IT from NL on implementing, administering and maintaining the servers and storage infrastructure
• To manage claim verification and submission of company expenses
• To update office calendars for the management, project team
• To perform data entry and support with Procurement and Operation Department
• To administer purchase requisition, quotation and issuance of Purchase Orders
• To manage offshore database for Engineering Department
• Ad-hoc duties as assigned

Job Requirement

• Min 3 years of experience in administration duties
• Experienced in travel desk duties
• Experienced working in a shared service environment, maintaining databases.
• Able to multi-task, meticulous, committed and good team player
• Excellent interpersonal and communication skills
• Self-driven, meticulous, analytical, able to work under pressure

Next Steps

• Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
• Apply through this application or send your resume to [email protected] in MS Word Copy
• All shortlisted candidates will be contacted.

Vivian Chin Hui Qi
Direct Line: 8891 3137
EA License No: 91C2918
Personnel Registration Number: R21103300

JN -072018-750_166942440286258