Administrative Assistant – (0147) International Business Machines Corporation

• Maintain office operations guidelines and follow SOP procedures
• Manage the office layout – update workstation/office assignments upon onboard/offboard/internal moves, update nameplates, and prepare seat for new occupant.
• Inventory and ordering office and kitchen supplies, as well as miscellaneous ad hoc items requested by Office Manager
• Scheduling Repair & Maintenance as need warrants
• Disinfect shared-use surfaces with disinfectant wipes or spray; ensuring that all shared areas are kept tidy.
• Greet and provide support to visitors, check-in needs, set up of conference room and maintaining cleanliness of meeting rooms.
• Assist Office Manager with administrative duties such as maintenance/service scheduling, USPS/FedEx mailing, upkeeping and auditing of department documents, and maintaining facility tracking spreadsheets
• Special projects as assigned by the Office Manager
• Interact with employees and assist with any facility related questions or concerns
• Assist with coordination and organization of onsite project/program meetings/events
• Support corporate- wide administrative initiatives and communication across multiple company locations and point of contacts.
• May be asked to assist at other facility locations for facilities support (as needed).

• Experience working in office administration
• Experience with front office administrator responsibilities, systems, and procedures
• Strong time management skills and ability to multi-task and prioritize work
• Strong organizational, planning and problem-solving skills with attention to detail
• Excellent written and verbal communication skills, with a creative approach to problems

IBM Consulting is IBM’s consulting and global professional services business, with market leading capabilities in business and technology transformation. With deep expertise in many industries, we offer strategy, experience, technology, and operations services to many of the most innovative and valuable companies in the world. Our people are focused on accelerating our clients’ businesses through the power of collaboration.

We believe in the power of technology responsibly used to help people, partners and the planet.

Our IBMers are growth minded, always staying curious, open to feedback and learning new information and skills to constantly transform themselves and our company. They are trusted to provide on-going feedback to help other IBMers grow, as well as collaborate with colleagues keeping in mind a team focused approach to include different perspectives to drive exceptional outcomes for our customers. The courage our IBMers have to make critical decisions everyday is essential to IBM becoming the catalyst for progress, always embracing challenges with resources they have to hand, a can-do attitude and always striving for an outcome focused approach within everything that they do.

IBM offers a competitive benefits program which may include medical & prescription drug coverage, dental, vision, mental health & well being, 8 paid holidays, minimum 56 hours paid sick time, 80 hours paid vacation, life insurance, 401(k), financial counseling, and the IBM Employee Stock Purchase Plan. IBM offers paid family medical leave and disability benefits to eligible employees where required by applicable law. The compensation range and benefits for this position are based on a full-time schedule for a full calendar year.

The salary will vary depending on your job-related skills, experience and location. Pay increment and frequency of pay will be in accordance with employment classification and applicable laws. For part time roles, your compensation and benefits will be adjusted to reflect your hours.

Benefits may be pro-rated for those who start working during the calendar year. This position was posted on the date cited in the key job details section and is anticipated to remain posted for 21 days from this date or less if not needed to fill the role. US Citizenship required.

We consider qualified applicants with criminal histories, consistent with applicable law.

IBM is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, caste, genetics, pregnancy, disability, neurodivergence, age, veteran status, or other characteristics. IBM is also committed to compliance with all fair employment practices regarding citizenship and immigration status.