District Administrative Assistant – Pryor School District 1

Job details

Job Type
Full-time

Full Job Description

Position Title: District Admin Assistant

Department: Superintendent’s Office

Reports To: Superintendent

FLSA Designation: Non-Exempt

SUMMARY: Assists Superintendent, Board of Education Members, and District Administrators by performing secretarial duties such as typing, responding to telephone calls, and maintains files. Acts as liaison between District and community, Superintendent and parents, and Superintendent staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• Takes and transcribes dictation of various types, including correspondence, reports, notices, recommendations, purchase orders, check requests, and forms for Superintendent and staff.
• Obtains, gathers, and organizes pertinent data as needed and puts it into usable form.
• Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed.
• Places and receives telephone calls and records messages.
• Orders and maintains supplies as needed.
• Performs bookkeeping tasks associated with the specific position.
• Assist with enrollment of students as needed.
• Maintains a schedule of appointments and makes arrangements for conferences and interviews.
• Interfaces with District parents, community and legislative leaders and the press regarding District and Board of Education issues.
• Welcomes visitors and arranges for their comfort, and screens unexpected callers in accordance with predetermined policy.
• Operates word processors, computers, calculators, copiers and facsimile machines.
• Works with various software applications, entering and retrieving data as needed.
• Works well with both supervisors and other members of the team.
• Maintains consistent and punctual attendance.
• Performs other duties assigned by supervisor or administrator.

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, physical stamina, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: High school diploma or general educational degree (GED) and at least two (2) year general office work and/or training; basic computer skills to include a working knowledge of word processing and databases.

CERTIFICATES, LICENSES, REGISTRATIONS: None.

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff and students.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.

REASONING ABILITY: Ability to apply common sense understanding to carry out written and oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

OTHER SKILLS and ABILITIES: Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to learn and utilize new software programs as systems are upgraded. Ability to perform duties with awareness of all District requirements and Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, and talk or hear. The employee frequently is required to walk and use fingers, tools, or controls. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must be able to transport from building to building for meetings.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.