Executive Assistant/Personal Assistant – Your Other Half

Job details

Salary
$20 – $25 an hour

Job Type
Full-time

Number of hires for this role
1

Full Job Description

APPLY HERE: https://yourotherhalfsolutions.recruitee.com/o/executive-assistantpersonal-assistant

About Your Other Half
Your Other Half is a human resources and recruiting firm that helps small businesses grow. We partner with business owners to create happy, profit-generating teams through effective human resources and people operations practices. We are an enthusiastic, entrepreneurial, creative team of fifteen, looking for someone who loves supporting executives and creating structure to join our team.

About the Executive and Personal Assistant Position
The Executive and Personal Assistant will work with and for the CEO, as her right hand, assisting in managing the CEO’s day-to-day responsibilities, both personal and professional.

The Executive and Personal Assistant will be responsible for:

• Managing the CEO’s calendar and scheduling with an average appointment load of 35-70 appointments per week.
• Managing the daily workflow of the CEO, creating blocks of work time in the schedule, and organizing and prioritizing Asana tasks, so that the CEO’s time is focused on producing work rather than organizing work.
• Organization and support for external communications, including review, organization, and drafting of responses for email, phone/voicemail, and additional web-based platforms.
• Maintaining weekly, monthly, quarterly and annual schedules, and ensuring certain appointments are made on those frequencies (whether for personal or professional engagements).
• Managing the CEO’s personal social channels, including inboxes and invitation management.
• Filing, including managing digital filing systems on multiple platforms, labeling and organizing digital files, and aligning with the applicable legal, company, and personal requirements for filing systems.
• Assisting the CEO with personal purchasing and ordering.

A strong candidate will be/have:

• A former executive assistant, administrative assistant, or personal assistant with at least three (3) years of demonstrated experience;
• SUPER detail-oriented, with the ability to ensure accuracy and high quality across multiple responsibilities;
• Ability to work in a consistently dynamic and fast-paced environment;
• At least 2 years experience working in a remote environment;
• Someone who delights in highly repetitive but still high-concentration work;
• Comfortable managing multiple responsibilities at once, and prioritizing amongst them with ease;
• Calm under pressure and unflappable in the face of timely or urgent requests;
• A team player, with a positive, optimistic attitude, and the ability to recognize and celebrate wins of all sizes;
• Highly self-motivated with the ability to take initiative without direct supervision;
• A superb communicator, with excellent verbal and written communication skills;
• Able to not only do the work but also think about how it could be better and more efficient;
• Confident to make recommendations and push back when changes are needed in workflows or systems;
• Ability to learn new things quickly, especially web-based software and apps;
• Experienced with online tools including at least three of the following: Asana, Harvest, Slack, Zoom, and Google Suite;
• Comfortable being highly responsive when required;
• Able to quickly and naturally draft correspondence, and have a demonstrated ability to write and edit adeptly;
• Ability to type at least 60 words per minute, and possess strong working knowledge of Google/G Suite;
• Openness to constructive, supportive feedback and a commitment to consistently improve; and
• Someone who enjoys working in a fast-paced, dynamic environment.

The ideal candidate will be:

• Experienced in working for multiple executives or projects at one time;
• Experienced in an entrepreneurial environment;
• Experienced in a Mac environment;
• Experience in working in a small business; and
• Experience in working for a consulting firm.

Why work at Your Other Half?

• 100% remote
• We are committed to our team’s professional development and commit to ongoing training for all team members.
• We have fun in our work every day, celebrate wins often, and view failure as an opportunity to grow better together.

When you join as a temporary employee, you immediately have access to:

• Paid holidays
• Sick time
• Weekly group exercise class

If successful in this role, you may have an opportunity for a full-time role at our company, which provides the additional benefits of:

• Full-time schedule of 30-35 hours per week
• Unlimited paid time off
• Medical HRA contribution of $150 per month
• Wellness benefit to use towards mental or physical health of $50 per month
• Short-term disability insurance (100% company paid)
• Long-term disability insurance (100% company paid)
• Life insurance (100% company paid)
• Employee Assistance Program, a confidential resource to support your mental health as well as advise on caregiving, financial or legal matters
• Annual professional development fund, to earn education, certifications or skills that benefit you and Your Other Half, up to $2,500 per year.

Position type: This position is approximately 30-35 hours per week. There is a contingency period of 90 days.

Start date: November 15 or anytime thereafter

Position compensation: $20-25 per hour, commensurate with industry standards and experience.

Position Location: This is a remote position, but the employee must be based in the U.S.

Number of positions available: 1

Reports to: CEO

APPLY HERE: https://yourotherhalfsolutions.recruitee.com/o/executive-assistantpersonal-assistant

Job Type: Full-time

Pay: $20.00 – $25.00 per hour

Benefits:

• Employee assistance program
• Flexible schedule
• Health savings account
• Life insurance
• Professional development assistance

Schedule:

• Monday to Friday

Work Location: Remote