Executive Assistant to CEO – Sage Wellness Group

Job details

Salary
$35 – $42 an hour

Job Type
Part-time

Number of hires for this role
1

Qualifications

• • Microsoft Word: 2 years (Required)

  • US work authorization (Required)

Full Job Description

The Opportunity: About Sage Wellness Group

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Join a national consulting firm that uses a mindfulness-based approach to support organizations in the development and sustaining of trauma-informed approaches, racial equity, Restorative Practices, and mental and emotional wellness. Founded in 2013, Sage Wellness Group has a proven track record of success and innovation resulting in lasting relationships with our client partners. We recognize that both organizational and individual change happens best through collaboration, and we consistently strive to honor the expertise and lived experience of the organizations and communities we support. We are proud of the diversity of our client partners, which include federal, state, and city governments, non-profit agencies, community organizations, corporations, and educational institutions and systems. Our team is the core of our success, and we believe and value that:

People are the experts of their lives and agencies are the experts of the staff they support and the clients and communities they serve

Safe spaces are necessary and provide platforms for honesty, transparency, and vulnerability for culture shift & transformation.

Approaches grounded in mindfulness, trauma-informed care, and restorative practices assist people in feeling seen, heard, valued, productive…and healed

Our approach is tailored to the needs and is guided by the expertise of our partners…we’re pretty brilliant too though!

Self-care is necessary…we will rest, laugh, fellowship, and be models of joy
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Position Summary & Description

The Executive Assistant to the Founder & CEO (Executive Assistant) is a critical position to our team, and will be responsible for providing comprehensive support to the CEO, Sage Wellness Group Consultant Team, and our client partners. This position will work remotely with limited travel expectations, and requires the ability to anticipate needs, think critically and strategically, and offer solutions and innovation with a high level of professionalism and confidentiality. This position will serve as the primary point of contact internally and externally. The Executive Assistant must be creative with a commitment to racially equitable, trauma-informed, and mindful approaches and enjoy working within a small (and growing!) entrepreneurial environment that is mission-driven and community oriented. The ideal candidate will have the ability to exercise good judgment within a variety of situations and with a diverse client partner base, with excellent written and verbal communication, administrative, and organizational skills, and have the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from inception to completion, and must be able to work under pressure (at times) to manage multiple activities and confidential matters with discretion.
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Primary Responsibilities

• Provide sophisticated calendar and email management for CEO. Utilize software such as Click Up, Dubsado, virtual meeting platforms, and Google Calendar to prioritize inquiries while troubleshooting potential scheduling conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Plans, coordinates, and ensures the CEO’s schedule is followed. Provides a “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.
• Serve as a Liaison and Provide Support to Client Partners. Arrange and handle all logistics for client partner meetings and events; schedule meetings; draft agendas; develop, compile, and distribute presentation materials; record and disseminate meeting minutes; design and produce complex documents, spreadsheets, and reports; maintain contact lists. Maintain client partner confidentiality.
• Complete a broad variety of administrative tasks that support the CEO’s ability to effectively lead the organization. Communicate effectively with SWG staff and client partners; provides a bridge for smooth communication between client partners and Sage Wellness Group team members; demonstrates leadership within the organization to maintain credibility, trust, and support with Sage Wellness Group team members; assist in the development and coordination of various projects and initiatives
• Support the onboarding of new Sage Wellness Group team members and client partners. Reflect the values of Sage Wellness Group in all written and verbal communication; create a foster an internal and external environment of physical and emotional safety, inclusion, self-care, and mindfulness
• Coordinate. Serve as the primary point of contact, overseeing the coordination of all Sage Wellness Group team meetings, retreats, and assist with team meetings as needed; edits and completes first drafts for written communications using various software and technological modalities; follow up on contacts and leads and support the cultivation of ongoing relationships with current and potential client partners
• Work closely with the CEO to ensure awareness of upcoming commitments and responsibilities. Act as a “barometer”, having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate the needs of the CEO in advance of meetings, trainings, etc.
• Manage information systems operations including software, desktop support, social media calendar, internal telecommunications, and strategic systems development and planning. Provide leadership to all levels of the organization; prepare budget recommendations for IT support
• Other responsibilities as assigned. Invest in the overall benefit of the organization

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Qualifications & Experience

Successful Candidates will proudly possess the following qualifications:

• Strong ability to effectively execute work from a racial equity, mindful, and trauma-informed lens
• Emotional intelligence and maturity and ability to effectively provide and receive constructive feedback through a collaborative and relational approach
• Significant executive support experience, including supporting C-level executives
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Ability to automate processes and maintain a Master Schedule that allows organization
• Expert proficiency with Microsoft Office (Word, Power Point, Excel), GSuite, desktop publishing software, Social Media platforms, and CRM software (Click Up, Dubsado, etc.)
• Expert level written and verbal communication skills
• Highly organized with impeccable attention to detail
• Highly resourceful team player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing priorities, and demonstrate the highest level of client partner service
• Ability to differentiate and respond with appropriate levels of urgency to situations and/or events that require quick response and those that do not; ability to pivot when needed; excellent judgement is essential
• Demonstrated ability to meet deadlines and propose solutions that contribute to a working environment of ease, community, and emotional/physical safety

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Education and Experience Requirements (Note: Experience can be substituted for education)

• Bachelor’s degree and/or a minimum of 5 years experience supporting C-level Executives
• Experience and interest in internal and external communications and partnership development

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Benefits

This position is an outstanding opportunity for a highly-motivated Executive Assistant to assume a pivotal role in the evolution of a fast-growing and highly-respected organization. As such, compensation is competitive, and will be commensurate with candidate experience. The hourly pay range is between $35-$42 USD per hour, with the expected time commitment of 20 hours per week.
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How to Apply

Sage Wellness Group is a proud equal opportunity employer committed to an inclusive work environment. To apply, please submit your resume and cover letter. Your cover letter should express your specific interest in and qualifications for this position, as well as respond to the following question:

How do you align with our values and how do you see yourself demonstrating those values as a member of Sage Wellness Group?
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Please submit this information to the application portal within this platform Applications will be reviewed until the position is filled. Learn more about Sage Wellness Group here: www.sagewellnessgroup.com

Job Type: Part-time

Pay: $35.00 – $42.00 per hour

Benefits:

• Professional development assistance

Schedule:

• Monday to Friday

Experience:

• Microsoft Word: 2 years (Required)
• Administrative: 3 years (Required)

Work Location: Remote