Facilities and Office Services Specialist – EF Educational Tours

Job details

Salary
$47,000 – $50,000 a year

Full Job Description

Your opportunity…

If you believe that the physical space and office environment are key to a positive and happy work experience, and you thrive on helping create this workspace, then we want to meet you!

At EF Denver, our people are at the center of everything we do, and our office space plays a huge role in our EF Culture. As the Facilities and Office Services Specialist, you will be a critical player in creating an office environment that is fun, productive, and efficient. This includes focusing on office aesthetic/cleanliness, shipping, maintenance issues, office furniture moves, vendor management, and just overall being the point person for all things building-related. Reporting to the Employee Experience and Office Manager, you’ll help assess our current facilities processes and needs, and drive your own ideas on how to improve. Our office is growing and finding a positive, solutions-oriented person to help run our office infrastructure is a big focus.

Your responsibilities…

• Be an integral member of the Employee Experience Team, supporting a positive and productive office environment
• Provide stellar service to staff when addressing maintenance problems and issues
• Liaise with the Property Management company, including submitting tickets for maintenance and building relationships with the building
• Execute a daily workflow that includes kitchen maintenance (coffee, dishwasher), common space cleanliness, shipping, etc.
• Own furniture installs, including standing desks
• Manage office improvement projects, complete simple projects on your own or outsourcing when needed
• Partner with our IT team to ensure a stellar technology experience in the office
• Manage the physical logistics of employee experience initiatives, such as office events, trainings, etc.
• Maintain relationships with our workspace vendors (cleaning, plants, coffee, etc)
• Manage and maintain an inventory of office, printing, and shipping supplies
• Own shipping logistics and be the point person for shipping questions
• Ensure the physical appearance of the office by proactively tiding common spaces throughout the day
• Play a lead role as a Safety Officer (fire, first-aid, safety, and security)
• Work with the Office Manager on building operating budgets

Your experience and mindset…

• 1+ years of facilities experience (or equivalent)
• Mindset that no job is too small to have a big impact on employee happiness and engagement
• Strong positive presence and friendly demeanor—you are motivated by building relationships with colleagues
• Consider yourself a handy person with the ability to troubleshoot common office maintenance issues and furniture builds
• Vendor management experience
• Skilled in ticket management with the ability to be organized and constantly reprioritize based on business needs
• Proven ability to drive projects independently and a drive to get things done—you thrive when others are counting on you
• Belief that a clean and organized work environment makes a positive impact on employee experience
• Solutions-oriented, with the ability to know when to enforce rules and when to be flexible
• Comfortable with office technology and student mentality to learn new systems and tools
• Ability to fulfill the physical requirements of moving desks, equipment, etc., which includes lifting up to 40 pounds
• A desire to join and fun and energetic team that LOVES creating a fun and energetic work environment!

Why You’ll Love Working Here…

Work in our downtown office where you’ll enjoy comprehensive professional development, frequent social programming, office-wide sports leagues, and employee-run social groups (including our “EFinity” groups: Black@EF, LGBTQ+@EF, Latinos@EF, API@EF, and Parents@EF). And did we mention the free coffee, beer, and Kombucha on tap?! You can also expect:

• The opportunity to travel internationally
• Robust professional growth opportunities including monthly trainings, workshops, and inspiring talks with global leaders and experts
• Three weeks paid vacation your first year (four weeks starting in year two) and nine paid holidays
• 25% company match on your 401(k)
• Excellent medical, dental, and vision coverage, along with life and disability insurance
• Wellness benefits including onsite and virtual classes run by EF instructors, and a yearly fitness reimbursement
• EF program discounts including travel, language schools, childcare, and more
• Dependent care, healthcare, and commuter flexible spending accounts (FSAs)
• Discounts at local venues and businesses
• Compensation: Base salary of $47,000 – $50,000 based on experience. 40-hour/week in office; over-time eligible

About Your Future Employer:

At EF we believe that the world is better when people try to understand one another. Since 1965, we have helped millions of people see new places, experience new cultures, and learn new things about the world and about themselves. Our culturally immersive education programs—focused on language, travel, cultural exchange, and academics—turn dreams into international opportunities. When you join EF, you join a multicultural and diverse community working across more than 600 schools and offices in 50 countries, all with one shared mission of opening the world through education. Whoever you are, whatever you are passionate about—we welcome you and want you to bring that to work every day. EF is proud to be an equal opportunity employer and we are committed to inclusion and belonging across race, ethnicity, gender, age, religion, identity, parental status, experience, and everything else that makes you unique. Founded in Sweden in 1965, EF has school and offices around the world, including hubs in Boston, London, Mexico City, São Paulo, Shanghai, Stockholm, Zürich, and more. Learn more at https://ef.com