Receptionist

• excellent tuition remission benefits
• outstanding health benefits plans and rates
• 12+ paid holidays each year
• 28+ days of paid leave (not including the paid holidays) earned each year
• great retirement plan

The Receptionist will support the Baltimore offices of the Washington/Baltimore High Intensity Drug Trafficking Area (HIDTA) and will perform skilled clerical work and provide general administrative support to W/B HIDTA Executive Staff. The individual will be responsible for assisting with facilitating communication among various Law Enforcement agencies and initiatives, various Public Health Agencies associated with both HIDTA and ODMAP Project.
We look forward to receiving your required electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy. Please save your required cover letter and resume as one document and attach it in the resume location.
Key Responsibilities:

• Receptionist: Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person and office. Answer, screen and forward incoming phone calls. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures). Provide basic and accurate information in-person and via phone/email. Receive, sort and distribute daily mail/deliveries. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Administrative/Operational Support: Act as administrative support for the W/B HIDTA Executive Staff as needed, to include maintaining calendars, scheduling meetings, take meeting notes and prepare minuets, order front office supplies and keep inventory of stock. Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing. Other administrative duties as assigned.

Education: High School Diploma or GED is required.
Experience: Two years of experience providing administrative support is required. Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Required Knowledge, Skills and Abilities:

• Working knowledge of policies and procedures for HIDTA and Law Enforcement agencies.
• Be computer literate, have good written and oral communication skills.
• Proficient organization skills and the ability to handle time sensitive assignments
• Proficient in Microsoft software to include Outlook, Excel, Word, PowerPoint
• Have ability to multi-task and work in a fast paced environment

** Due to the nature of work, this individual must be able to pass a Background Check. **
The University of Baltimore (“UBalt” or “University”) does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.
We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html* to apply.*
We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy. Information follows about submitting the electronic application and attaching your required cover letter and resume.
Applicant Instructions: Using Candidate Gateway to View and Apply for UBalt Vacancies
The Candidate Gateway system serves as your connection to The University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records.
Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UBalt’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.
Please read and print the information below before you apply, and refer to it as you enter your application.
NAVIGATION
A – COVER LETTER AND RESUME ATTACHMENT AND UPLOAD
Before you apply:

• * Save one PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.*

When you apply:

• In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
• Then, click “Upload” to attach it.
• Click “Continue” to continue the application process.

B – ENTER DATA ON THE FOLLOWING PAGES:
Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT
above and below the required data for the four categories shown above.
Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.
1. Current and Prior Employment/Work Experience:

• Enter employment information relevant to your position of interest.
• You can use the first day of the month wherever dates are required.
• After you enter your work experience, click “Save,” then click “Next.”

2. Education/Education History and References:

• Use the dropdown to enter your highest education level. Entering this information is required.
• Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
• For country, enter USA or click the hourglass to select another country.
• You can use the first day of the month wherever dates are required.
• Click the plus sign to the left of “References” to enter two professional references.
• After you enter your education information and references, click “Save,” then click “Next.”

3. How did you find out about us/how did you find out about the job?

• After you enter this information, click “Save,” then click “Next.”

4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.
C – SUBMIT ONLINE APPLICATION
To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:
My Applications
Thank you for your interest in employment at the University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.
Questions/Help
If you have trouble viewing our job postings or applying for the vacancy, contact [email protected] for assistance.
TO APPLY:
External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html and click the external applicant link to apply.
Internal applicants (students taking classes at UBalt and current employees) with login and password for MyUB: use the internal applicant link, log into MyUB, then click the “View or Apply for Job Positions” link on the left.
http://www.ubalt.edu/hr

• Never use the Internet Explorer “Back” and “Forward” arrows to navigate. You will lose the information you have submitted.
• To navigate between pages, use the “Next,” “Previous,” and “Return to Previous Page” buttons.
• Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.

The University of Baltimore (“UBalt” or “University”) does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

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Job Type: Full-time