Executive Assistant – Amazon Deutschland Trans GmbH

• Minimum of 3+ years’ experience as an Administrative Assistant/Executive Assistant.
• University Degree or equivalent years(8+) of experience can be substituted for degree requirement
• Exceptional written and verbal communication skills. Fluent English and German is mandatory.
• High attention to detail, bias for action and ability to switch gears at a moment’s notice.
• Desire and aptitude for learning new skills and systems quickly.
• Ability to handle administrative details independently, with good judgment.
• Detailed planning, time management and organizational skills are required.
• Expert knowledge of Microsoft Outlook and Office suite required.
• Able to work efficiently and accurately when under pressure to meet tight deadlines.
• High levels of integrity, judgment, & discretion in handling confidential information.
• High levels of professionalism in dealing with senior professionals inside and outside the company.
• Strong teamwork skills with other Assistants and the Director’s direct reports.
• Ability to demonstrate initiative as well as accept direction.
• Make timely decisions using independent judgment on a regular basis.
• Ability to manage smaller scope projects at regional level

Since 1994, Amazon has continuously expanded its product selection and innovated on behalf of customers in an on-going effort to fulfil its stated ambition of being earth’s most customer-centric company. Its massive worldwide network of fulfilment and customer service centers delights customers around the world, both directly through Amazon and on behalf of merchants on the Amazon platform. Today, Amazon’s rapidly expanding consumer product range offers books, video games, consumer electronics, apparel, jewelry, grocery and Amazon Kindle among many others. Amazon has launched European websites and is serving customers across all 28 European states, offering millions of products and a long term vision to allow every consumer to find anything they want to buy online. The success of Amazon depends on it providing high-quality customer service and operations are at the heart of the Amazon customer experience, delivering hundreds of thousands of items each day and fulfilling customer orders from all over the world.

Executive Assistant

As an Executive Assistant, you will enjoy a varied role and a great range of interactions on a daily basis. Reporting to the Executive Assistant to the Regional Director, you will play a critical role in the overall support and management assistance to the Regional Directors and their leadership team. At all times you will be expected to deliver the highest quality service to our internal and external stakeholders.

Responsibilities:
The extent of your duties will include but are not limited to:

• Be responsible for the overall direction and coordination of the team’s administration.
• Work closely with support staff to build, co-ordinate and secure support and resources for projects and initiatives.
• Interact with Amazon counterparts to arrange meetings, conference calls, diary schedules etc.
• Prepare minutes of meetings where required and assist with the follow up actions from meeting outcomes.
• Travel booking and co-ordination, submission of expense claims, coordination of travel requirements
• Coordinate visitors on behalf of the Regional Director Operations
• Develop agendas for site visits, quarterly organization meetings
• Previous working experience within a large scale, faced paced and process driven environment would be beneficial.

By submitting your resume and application information, you authorize Amazon to transmit and store your information in the Amazon group of companies‘ world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies.