Document Controller – AECOM – Dubai

To provide efficient administrative support to the Project including typing, telephone and reception duties to facilitate effective communication and the efficient running of the Project.

+ Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.

+ Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.

+ Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.

+ Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.

+ Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.

+ Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.

+ Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.

+ Coordinating and ordering of stationary and office supplies.

+ Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.

+ Keep computerized records of all Service Users who are referred to the project.

+ Other duties as assigned by the Project Manager.

Specific Skills Required

+ Strong Sound knowledge of Microsoft Outlook, Word and Excel, PowerPoint and Access.

+ Excellent people skills

+ Working knowledge of e-mail and Internet

+ Experience in Database Management.

+ Accurate word processing skills

+ Ability to collate information accurately

+ Able to work alone and as part of a team

+ Understanding and practical application of confidentiality

+ Able to prioritize work

Minimum Requirements

+ Minimum 5 years of experience within similar projects, with minimum 3 years in UAE.

+ Middle East experience preferred.

Preferred Qualifications

+ Bachelors Degree or Diploma or equivalent degree. Along with typing speed of 45 words per minute.

What We Offer

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.